How to Easily Delete (Reverse) a Posted Journal Entry

This guide walks you through how to delete (or reverse) a journal entry that was created by mistake. In the past, this process could be quite complicated, but we’ve made it super simple.

Note:

This guide does not apply to sales invoices. If you’re looking to delete a sales invoice, please follow this guide instead.

This guide does not apply to purchases and fixed assets. If you’re looking to delete a purchases or fixed assets, please follow this guide instead.

Can You Actually Delete a Journal Entry?

According to FTA and IFRS, you can’t just delete a posted transaction like it never happened. There are a few important rules your bookkeeping must follow:

• No two documents can have the same reference number.

• Invoice numbers must be sequential (e.g., 1, 2, 3…).

• There must be no gaps in your numbering.

This is exactly what our “delete” function takes care of for you.

What Happens When You Delete a Journal Entry?

When you delete a journal entry in Naqood, we automatically reverse it.

That means the original entry is still visible in your records, but it’s been offset with a reversing entry, so the overall effect on your books is zero.

In accounting terms, the document number has now been used and cannot be reused. This ensures your books stay clean and compliant without you having to do anything manually.

How to Delete a Journal Entry in Practice

Option 1:

1. Go to Accounting → Journal

2. Find the entry you want to delete.

3. Click on the Number → Delete Entry top right corner.

Tips & Troubleshooting

Can’t delete the entry?

Opening balances can only be deleted if they were manually created. Naqood automatically updates opening balances to keep your books balanced, so no manual action is needed.

Just need to fix a small error?

You don’t always need to delete the whole entry. Here’s how to correct a journal entry instead.